Section 1: Business & Situs Information

• Business name should be consistent with your Secretary of State filings.
• Business owner should also be consistent with your Secretary of State filings.
• Property location is the actual, physical location of the business personal property; also called situs.
• Contact email and phone number should be provided for easy communications.
• Ownership type is optional but helpful.

Section 2: Representation

• Is this form being completed by the owner? Authorized agent? Fiduciary? Secured Party? Please indicate.
• If owner, repeat name and phone number.
• Provide the mailing address you would like communications to be sent; this does not have to be the same as the property location.
• Indicate whether you are a secured party with a security interest in the property. If you are not sure what this is, please consult your legal counsel. Documentation is required if selecting “Yes”.

Section 3: Affirmation of Prior Year Rendition

• Was your prior year rendition the same as this year?
• Your assets must be exactly the same as the previous year.
• Check the box and type in the previous year.

Section 4: Business Information (optional)

• Section 4 is optional, but the information provided is helpful for our appraisers.
• What is your business type? Manufacturing? Wholesale? Retail? Service? New business?
• Business description will help us to properly classify your property.
• If you sold of moved your business, you will indicate so in the appropriate field. Failure to do so may result in erroneous tax statements and lengthy correction processes.
• Did assets remain in place as of Jan 1^st? Or were they moved elsewhere?   

Section 5: Market Value

• What is the approximate value of your personal property? Under $20,00? Or over $20,000?
• The requirements for filing with property under $20,000 are different than for businesses valued over $20,000.
• Under? Complete Schedules A and F if applicable.
• Over? Complete schedules B, C, D, E, and/or F, as applicable.

Section 6: Affirmation and Signature

• Note: If the person filing and signing this report is not the property owner, an employee of the property owner, an employee of a property owner signing on behalf of an affiliated entity of the property owner, or a secured party as defined by Tax Code Section 22.01, the signature must be notarized.
• Printed Name of Authorized Individual – The person who either owns the property, is the agent, or holds fiduciary responsibility for the business.
• Signature of Authorized Individual should be the same person as the Printed Name of the Authorized Individual.

Schedule A: Personal Property Valued Less Than $20,000

• The “optional” questions are useful to our staff and should be answered if applicable.
• This section is applicable to businesses with less than $20,000 in personal property.
• Under Schedule A, general property descriptions by type/category are listed. Categories may include furniture, fixtures, inventory, machinery, office equipment, computer equipment, raw materials, supplies, and vehicles.
• Estimate of quantity of each type.
• Then, list a good faith estimate of market value OR historical cost when new.
• Enter the year the property was acquired. This helps to properly depreciate the items.
• Fiduciaries will need to list the property owner’s name and address in the last column.
• If needed, it is permissible to attach additional sheets if you need more space to list your items.

Schedule B and C: Inventory, Raw Materials and Work in Progress / Supplies

• Schedule B and C are required if the total value of all property exceeds $20,000 and own the type of property described in the heading.
• Similar to Schedule A, Schedule B and C requires a list of the property type/category, and estimate of quantity for each type, and a good faith estimate of current market value.
• Schedule B should list only inventory, raw materials, and work in progress.
• Schedule C should list only supplies.
• In lieu of good faith estimates of value, you may instead list historical cost new AND the year the property was acquired.
• The taxable location, the property address, must also be listed for each type.
• Fiduciaries will need to list the property owner name and address in the last column.
• If additional space is required, it is permissible to attach supplement pages with the required information.

Schedule D: Vehicles and Trailers and Special Equipment

• Schedule D is required if the total value of all property exceeds $20,000 and you have property that fits the description under schedule D.
• The year, make, model, and vehicle identification number of each vehicle is optional, but useful to determine an accurate value.
• A good faith estimate of the vehicles is required.
• In lieu of the good faith estimate, you may provide the historical cost when new AND the year acquired.
• If additional space is required, it is permissible to attach supplement pages with the required information.

Schedule E: Furniture, Fixtures, Machinery, Equipment, Computers

• This section breaks down the type of property by year acquired.
• In each section, you will provide the historical cost when new OR good faith estimates of market value.
• Items received as a gift should also be listed with a good faith estimate of market value.
• There is also an “Other” section for any items owned by the business that were not listed in any other section. Reminder: intangible personal property is not taxable and does not qualify as “other”.
• If additional space is needed, it is permissible to add additional sheets or a computer printout of the items.

Schedule F: Property Under Bailment, Lease, Consignment or Other Arrangement

• This section should be completed by any business that possesses this type of property regardless of total market value of all property.
• List the property owner’s name, address, and a general description of the property.
• A good faith estimate OR historical cost when new AND year acquired should be listed in the description.
• If additional space is needed, additional sheets may be attached.
• The last page of the rendition contains important information about deadlines, filing instructions, penalties, as well as definitions of common terms that will help users more fully understand the requirements.